Posted: 09/14/2026
Salary range: $15.00-$15.66
Status: Non-Exempt, Full-time
Confidential (Registered Users Only), is seeking an organized and customer-service-driven Academic
Administrative Assistant to provide crucial operational and administrative support across our
Education, Psychology, and Information Technology (IT) departments. Operating under general
supervision, this position serves as the welcoming face and central hub for assigned building
operations, managing daily clerical activities and facilitating seamless communication across
multiple units. The ideal candidate will bridge academic programs with essential campus functions
and frequently interface with key external entities, including the Idaho State Department of
Education.
This multifaceted administrative support position serves as the primary building receptionist and
front-office point of contact, greeting visitors, managing communications, and being an essential
link to the campus community. Core responsibilities include maintaining organizational calendars,
scheduling venues, coordinating logistics and materials for special events, maintaining physical
and electronic records, and assisting team members with travel arrangements and basic office
equipment troubleshooting. On the financial side, this role monitors monthly unit budgets,
reconciles corporate purchasing cards, verifies invoices for contracts and subscriptions, and
manages office inventory. Additionally, the role serves as a vital administrative contact to the Idaho
State Department of Education, supervises student employees by preparing onboarding paperwork,
and manages work schedules.
Qualified candidates must possess a High School Diploma or GED and at least one year of
previous experience in an administrative support or clerical role. Excellent oral and written
communication skills, detail-oriented document control abilities, and proficiency in the Microsoft
Office suite (specifically Word and Excel) alongside basic database operations are essential.
Preferred qualifications include prior experience handling basic budgeting, expense reporting, or
invoice reconciliation, as well as a helpful working knowledge of tracking required information for
the Idaho State Department of Education.
Candidates must be authorized to work in the United States as of the expected hire date and
throughout the date of their employment without sponsorship from Confidential (Registered Users Only). A
current, valid driver’s license is also required, and candidates must be vehicle-insurable.
The College offers competitive benefits, including tuition waiver for dependents, health insurance,
a retirement plan with employer match, generous paid time off, free access to on-campus fitness
centers, and free admission to campus events. Spouses, domestic partners, and dependents are
eligible for benefits coverage.
A complete application will include a current résumé, a cover letter addressing qualifications for
the position, and the names and contact information of three (3) references: two (2) from
management and one (1) professional, sent to careers@collegeofidaho.edu. Review of
applications will begin immediately and continue until qualified candidates are selected. As we
move through the application review process, additional information may be requested from
qualified candidates.
With over 134 years of history, Confidential (Registered Users Only) is a regional and national leader in higher
education. Confidential (Registered Users Only) is a mission-driven community of exceptional learning that
challenges the ambitious and forges pathways to success and purpose.
Confidential (Registered Users Only) is proud to be an equal-opportunity employer. We are dedicated to attracting,
retaining, and optimizing performance and academic excellence through an inclusive workforce.
The College does not discriminate on the basis of sex, race, color, age, religion, disability, national
and ethnic origin, veteran status, sexual orientation, gender identity, or any other basis protected by
law.