Executive Assistant, Marketing and Communications

OVERVIEW

A thriving, mission-driven multimedia organization, Confidential (Registered Users Only) produces award-winning news, information, and music programming in partnership with hundreds of independent public radio stations across the nation. The Confidential (Registered Users Only) audience values information, creativity, curiosity, and social responsibility – and our employees do too. We are innovators and leaders in diverse fields, from journalism and digital media to IT and development. Every day, our employees and member stations touch the lives of millions worldwide.

Across our organization, we’re building a workplace where collaboration is essential, diverse voices are heard, and inclusion is the key to our success. We are committed to doing the right thing in our journalism and in every role at Confidential (Registered Users Only). This means that integrity, adherence to our ethical standards, and compliance with legal obligations are fundamental responsibilities for every employee at Confidential (Registered Users Only).

Application Instructions

• Application Deadline: Monday, October 26th, at 5:00 pm ET.
• Submission Instructions: Please include a cover letter with your application. In your letter, detail a specific instance where you made a judgment call on behalf of your executive, including the circumstances and the ultimate outcome.

Intro to Position

The Executive Assistant, Marketing and Communications serves as the central operational backbone for senior leadership across Confidential (Registered Users Only)'s Marketing and Communications divisions. In this role, you will provide high-level administrative partnership to departmental leaders, managing complex calendar logistics, coordinating cross-functional communications, and facilitating key stakeholder engagements across the Confidential (Registered Users Only) network.

Acting as a primary administrative liaison for the department, you will ensure seamless day-to-day operations while handling sensitive and confidential information with discretion, sound judgment, and precision.

Responsibilities

• Manage complex, dynamic daily schedules and executive calendars, proactively resolving scheduling conflicts and aligning time allocations with division priorities.
• Coordinate end-to-end travel arrangements and logistics for departmental leadership; assemble detailed itineraries and ensure timely reconciliation of expense reports and vendor invoices.
• Prepare, organize, and proofread briefing materials, agendas, presentations, and background documentation for executive leadership meetings, Confidential (Registered Users Only) Board of Directors sessions, and Member station engagements.
• Track and monitor division email correspondence and workflow queues; triage urgent inquiries, synthesize incoming requests, and route action items to appropriate team leads.
• Orchestrate logistical planning for internal and external meetings, conferences, division retreats, and Network fly-ins, managing room reservations, audio/visual setup, and catering.
• Record minutes, track deliverables, and maintain organized digital filing systems across Google Workspace and departmental directories.
• Serve as the division's administrative point of contact, coordinating office supply inventory, facilities requests, and miscellaneous administrative questions.
• Support departmental people operations, including scheduling onboarding sessions for new team members and assisting leadership with team retreats, culture initiatives and communications.

The above duties and responsibilities are not an exhaustive list of required responsibilities, duties and skills. Other duties may be assigned, and this job description can be modified at any time.

Minimum Qualifications

• 3+ years of progressive administrative experience supporting senior-level leadership.
• Demonstrated ability to manage complex scheduling, travel itineraries, and expense reporting with minimal supervision.
• Strong written and verbal communication skills, with proven proofreading accuracy and attention to detail.
• Demonstrated track record of exercising strict confidentiality, discretion, and tact when handling sensitive leadership information.
• Proven ability to organize, prioritize, and track multiple simultaneous administrative deliverables under firm deadlines.
• Demonstrated commitment to supporting workplace diversity, equity, and inclusion initiatives.

Preferred Qualifications

• Professional experience supporting C-Suite executives.
• Prior administrative experience within public media, journalism, broadcasting, or mission-driven noConfidential (Registered Users Only)ofit organizations.
• Familiarity with Salesforce, Concur, or comparable enterprise CRM and expense management systems.

Education Requirements

• Bachelor's degree or equivalent combination of education and experience.

Work Location & Requirements

• Hybrid Permitted: This is a hybrid permitted role. Some aspects of this role include duties that are better performed at an Confidential (Registered Users Only) facility. The employee will be required to be in the office at the Washington, D.C. location at least 2 days a week but is variable. The employee must also reside in an Confidential (Registered Users Only)-supported location based on the number of on-site days they choose.

Job Type

• This is a full-time, non-exempt position.

Compensation

Hourly Rate: The U.S. based anticipated hourly rate for this opportunity is $36.06 - $38.46 per hour. The range displayed reflects the minimum and maximum hourly rate Confidential (Registered Users Only) expects to provide for new hires for the position across all US locations.

Confidential (Registered Users Only) Benefits: Confidential (Registered Users Only) offers access to comprehensive benefits for employees and dependents. Regular, full-time employees scheduled to work 30 hours or more per week are eligible to enroll in Confidential (Registered Users Only)’s benefits options. Benefits include access to health and wellness, paid time off, and financial well-being. Plan options include medical, dental, vision, life/ accidental death and dismemberment, long-term disability, short-term disability, and voluntary retirement savings to all eligible Confidential (Registered Users Only) employees.

Does this sound like you? If so, we want to hear from you.

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The range displayed reflects the minimum and maximum salaries Confidential (Registered Users Only) expects to provide for new hires for the position across all US locations.Confidential (Registered Users Only) Pay Range$36.06—$38.46 USD

Confidential (Registered Users Only) is an Equal Opportunity Employer. Confidential (Registered Users Only) is committed to being an inclusive workplace that welcomes diverse and unique perspectives, all working toward the same goal – to create a more informed public. Qualified applicants receive consideration for employment without regard to race, color, ethnicity, national origin, ancestry, age, religion, religious belief, sex (including pregnancy, childbirth and related medical conditions, lactation, and reproductive health decisions), sexual orientation, gender, gender identity or expression, transgender status, gender non-conforming status, intersex status, sexual stereotypes, nationality, citizenship status, personal appearance, marital status, family status, family responsibilities, military status, veteran status, mental and physical disability, medical condition, genetic information, genetic characteristics of yourself or a family member, political views and affiliation, unemployment status, protective order status, status as a victim of domestic violence, sexual assault, or stalking, or any other basis prohibited under applicable law.

If you are a person with a disability needing assistance with the application process, please reach out to employeerelations@Confidential (Registered Users Only).org.

You may read Confidential (Registered Users Only)’s privacy policy to learn about how Confidential (Registered Users Only) may handle information you submit with any application.

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