Temporary Executive Assistant, Content

OVERVIEW

A thriving, mission-driven multimedia organization, Confidential (Registered Users Only) produces award-winning news, information, and music programming in partnership with hundreds of independent public radio stations across the nation. The Confidential (Registered Users Only) audience values information, creativity, curiosity, and social responsibility – and our employees do too. We are innovators and leaders in diverse fields, from journalism and digital media to IT and development. Every day, our employees and member stations touch the lives of millions worldwide.

Across our organization, we’re building a workplace where collaboration is essential, diverse voices are heard, and inclusion is the key to our success. We are committed to doing the right thing in our journalism and in every role at Confidential (Registered Users Only). This means that integrity, adherence to our ethical standards, and compliance with legal obligations are fundamental responsibilities for every employee at Confidential (Registered Users Only).

Application Instructions or Deadline:

• Application Deadline: Thursday, October 29th, at 5:00 pm ET.
• Submission Instructions: Please include a cover letter with your application. In your letter, detail a specific instance where you made a judgment call on behalf of your executive, including the circumstances and the ultimate outcome.

Intro to Position

Confidential (Registered Users Only) is seeking a proactive, collaborative, and organized Temporary Executive Assistant to provide high-level administrative partnership to senior leaders within our Content division. Serving as a central operational liaison, this role manages dynamic scheduling, complex meeting preparation, cross-departmental communications, and administrative workflows that keep our leadership team aligned and focused on public media excellence.

The ideal candidate brings strong written communication, meticulous attention to detail, and a grounded approach to triaging competing priorities in an active media organization.

Responsibilities

• Proactively manage complex, fluid daily calendars for Content senior leadership; balance shifting strategic priorities, schedule divisional leave coverage, and protect critical preparation time.
• Assemble, proofread, and organize executive briefing materials, agendas, presentations, and background documentation for Confidential (Registered Users Only) Board of Directors meetings, senior leadership forums, and Member station delegations.
• Coordinate travel logistics, itineraries, and accommodations; compile, track, and process expense reports and vendor invoices in compliance with Confidential (Registered Users Only) financial policies.
• Monitor and manage executive inboxes and inbound departmental inquiries as needed; prioritize urgent requests and draft professional correspondence on behalf of leadership.
• Produce clear meeting notes, capture key action items, maintain secure digital filing structures, and assist with documentation in systems such as Salesforce as needed.
• Orchestrate logistical planning for departmental retreats, cross-functional team meetings, and external stakeholder visits.
• Assist leadership with team engagement initiatives, team-building logistics, interview scheduling, and administrative orientation for incoming staff.
• Provide administrative coordination and project tracking for emerging initiatives.

The above duties and responsibilities are not an exhaustive list of required responsibilities, duties and skills. Other duties may be assigned, and this job description can be modified at any time.

Minimum Qualifications

• 2+ years of demonstrated experience providing administrative support to senior leaders or collaborative leadership teams.
• Intermediate to advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides, Drive).
• Demonstrated experience managing complex executive calendars, multi-leg travel arrangements, and reconciliation of business expenses.
• Strong written and verbal communication skills, including the ability to compose executive correspondence, synthesize meeting notes, and proofread materials with high accuracy.
• Proven ability to handle sensitive organizational information with absolute discretion, confidentiality, and professional judgment.
• Demonstrated commitment to fostering diversity, equity, and inclusion in the workplace and engaging collaboratively across varied teams.

Preferred Qualifications

• Familiarity with the public media ecosystem, Member station networks, or mission-driven noConfidential (Registered Users Only)ofit media organizations.
• Prior experience utilizing Salesforce, Concur, or modern enterprise workflow and CRM systems.

Education Requirements

• Bachelor's degree or equivalent combination of education and experience.

Work Location & Requirements

• Hybrid Permitted: This is a hybrid permitted role. Some aspects of this role require duties better performed at an Confidential (Registered Users Only) facility. The employee will be required to be in the office at the Washington, D.C. location at least 2 days a week. The employee must also reside in an Confidential (Registered Users Only)-supported location based on the number of on-site days they choose.

Job Type

• This is a temporary (6-month) full-time position.

Compensation

Hourly Rate: The U.S. based anticipated hourly wage for this opportunity is $36.06 - $38.46 plus benefits. The range displayed reflects the minimum and maximum salaries Confidential (Registered Users Only) expects to provide for new hires for the position across all US locations.

Confidential (Registered Users Only) Benefits: Confidential (Registered Users Only) offers access to comprehensive benefits for employees and dependents. Regular, full-time employees scheduled to work 30 hours or more per week are eligible to enroll in Confidential (Registered Users Only)’s benefits options. Benefits include access to health and wellness, paid time off, and financial well-being. Plan options include medical, dental, vision, life/ accidental death and dismemberment, long-term disability, short-term disability, and voluntary retirement savings to all eligible Confidential (Registered Users Only) employees.

Does this sound like you? If so, we want to hear from you.

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The range displayed reflects the minimum and maximum salaries Confidential (Registered Users Only) expects to provide for new hires for the position across all US locations.Confidential (Registered Users Only) Pay Range$36.06—$38.46 USD

Confidential (Registered Users Only) is an Equal Opportunity Employer. Confidential (Registered Users Only) is committed to being an inclusive workplace that welcomes diverse and unique perspectives, all working toward the same goal – to create a more informed public. Qualified applicants receive consideration for employment without regard to race, color, ethnicity, national origin, ancestry, age, religion, religious belief, sex (including pregnancy, childbirth and related medical conditions, lactation, and reproductive health decisions), sexual orientation, gender, gender identity or expression, transgender status, gender non-conforming status, intersex status, sexual stereotypes, nationality, citizenship status, personal appearance, marital status, family status, family responsibilities, military status, veteran status, mental and physical disability, medical condition, genetic information, genetic characteristics of yourself or a family member, political views and affiliation, unemployment status, protective order status, status as a victim of domestic violence, sexual assault, or stalking, or any other basis prohibited under applicable law.

If you are a person with a disability needing assistance with the application process, please reach out to employeerelations@Confidential (Registered Users Only).org.

You may read Confidential (Registered Users Only)’s privacy policy to learn about how Confidential (Registered Users Only) may handle information you submit with any application.

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